Circular 18/22: Special General Meeting of the United Kingdom Mutual Steam Ship Assurance Association Limited - Proposed Amendments to Rules

OUTLINE

• A Special General Meeting of The United Kingdom Mutual Steam Ship Assurance Association Limited will be held on 17th January 2023 in London.
• Papers for the meeting are enclosed.

ACTION

• Completed proxy forms should be sent to the Secretary to arrive at least 48 hours before the meeting.

TO THE MEMBERS

SPECIAL GENERAL MEETING OF THE UNITED KINGDOM MUTUAL STEAM SHIP ASSURANCE ASSOCIATION LIMITED - PROPOSED AMENDMENTS TO RULES AND ARTICLES OF ASSOCIATION

Please find enclosed papers for a Special General Meeting of The United Kingdom Mutual Steam Ship Assurance Association Limited (the “Company”) to be held in London on 17th January 2023 (the “Meeting”).

The purpose of the Meeting is to adopt amendments to the Rules of the Company (which are also the Rules of its subsidiary company UK P&I Club N.V) and in addition, to the Articles of Association.

The Notice of Meeting is attached. Details of the amendments and reasons for them are set out in Appendix A and Appendix B respectively.

A proxy form and Schedule of Votes are enclosed in respect of the resolution contained in the Notice of Meeting.

Please note that completed proxy forms must reach the Club Secretariat no later than 48 hours before the Meeting.

Yours faithfully

THOMAS MILLER P&I LTD

For more information, please contact Paul Sessions. Tel: +44 (0)7881 510160

Email: paul.sessions@thomasmiller.com

NOTICE OF A SPECIAL GENERAL MEETING OF THE UNITED KINGDOM MUTUAL STEAM SHIP ASSURANCE ASSOCIATION LIMITED

Notice is hereby given that a Special General Meeting of the Members of The United Kingdom Mutual Steam Ship Assurance Association Limited will be held at 2pm on Tuesday 17th January 2023 at the offices of Thomas Miller P&I Limited, 90 Fenchurch Street, London EC3M 4ST for the purpose of considering and, if thought fit, passing the resolutions set out below:

1. Proposed changes to the Rules of The United Kingdom Mutual Steam Ship Assurance Association

Resolution 1 to propose:
“That with effect from 12 noon Greenwich Mean Time on 20th February 2023, the amendments to the Rules of The United Kingdom Mutual Steam Ship Assurance Association contained in Appendix A, be and are hereby adopted”.

2. Proposed changes to the Articles of Association of The United Kingdom Mutual Steam Ship Assurance Association

Resolution 2 to propose:
“That with effect from 12 noon Greenwich Mean Time on 20th February 2023, the amendments to the Articles of Association of The United Kingdom Mutual Steam Ship Assurance Association contained in Appendix B, be and are hereby adopted”.

By Order of the Board

Kieran Halpenny
Secretary
16th December 2022

Notes:
1. Under Article 9 only Members: (a) who are Members by reason of their position as Directors of the Company or who are Members by reason of their position as members of the Members’ Committee; or (b) who are entered in the Register of Members at least sixty days prior to the date of any general meeting of the Company shall be entitled to receive notice of and attend and vote (either in person or by proxy) at such Meeting.
2. Articles 16A & 16B require that in order for the proxy form to be valid it must be left with the Secretary or received not less than 48 hours before the Meeting.