Circular 12/23: Notice of Annual General Meeting on 6th November 2023

Outline

• This circular provides details of the AGM of the Association that will take place in Tokyo at 9:00am on 6th November 2023 and the arrangement for voting by proxy.

TO THE MEMBERS

Dear Sirs, 

ANNUAL GENERAL MEETING 

1. Notice of Annual General Meeting on 6th November 2023
   
   The notice of the Annual General Meeting is attached.
   
   
2. Agenda for Annual General Meeting
   
   The agenda is attached and contains customary items to approve the Minutes, to adopt the Report and Accounts, to elect Members to the Members' Committee and to appoint Auditors. 
   
   
3. Proxy Form
   
   A Proxy Form and Schedule of Votes are enclosed in respect of the resolution in items 4, 5 and 6 of the Agenda. If you wish to vote, please complete a proxy form and ensure that it is received by the Secretary no later than 48 hours prior to the meeting. 
   
   Proxy Forms should ideally be sent by email but can also be sent by post or courier:-
   
   Email to: UKClubAGM@thomasmiller.com with a scanned copy of the completed Proxy Form signed by the Member.
   
   Post to:
   UK P&I Club Secretariat
   The United Kingdom Mutual Steam Ship Assurance Association Limited. 
   90 Fenchurch Street
   London, EC3M 4ST
   
   

Yours faithfully, 

THOMAS MILLER P&I LTD.